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Choosing the right property management software is a onetime high voltage task you require to do for a smooth running of your business processes for decades to come. Just the way you would think from different prospects when investing in a home or a car, you require analysing and choosing on the right real estate management software for your business. This has twofold benefits, firstly you get software that best suits your needs and secondly you will get value for the money you invested in the cause. This article throws light on how to make a sound choice keeping all the required factors in mind.

Know How It will Impact You

Efficient management is the crux of a successful real estate business.  Traditional methods of hard copies and excel sheets lead to a number of problems which include inconsistent data and discrepancy in tracking progress at the different fronts like construction, sale and more. Apart from this, you also face the risk of files being misplaced or erroneous data entry which is difficult to track in these processes. This hampers your overall efficiency and there by the productivity of your system. Over a period of time this can lead to a bad reputation apart from the monetary losses.

Real estate management software brings about a revolution in this field with automation of most of the daily processes and a time based data tracking program. Every employee has a login where the individual gets to enter all the details collected in to the system. This data is saved and retrieved at any given point of time within a matter of seconds. You also have the option of updating data and adding comments to keep track of developments and progresses in different deals and other areas of business. All these features assist you in realizing the full potential of your business.

Understand Your Requirements

Your requirements will depend on the size of your firm and the level of business involved. You have the option of choosing a full-fledged system which will regulate all your business requirements including payrolls, budgeting and accounts related to properties. The next option you have is to go for a simpler version where you will have features that support tracking and monitoring developments in different properties under your supervision. You have the option of discussing with a prospective firm about the options you have before deciding on the features you require.  During your discussion you may also take advice from the firm on how to keep the design simple while including all the required features. This is helpful in improving the performance of the system.

Discuss the Price

Price is an important point of decision considering the long term investment you are considering. At this point you will require making note of every cost mentioned. If you are looking at extra features or customizations you might require paying more than an average package. Some of the features to look out for are automatic alarms for dues, amortization calculation at specific intervals and a process to keep track of future appointments. Clear any doubts regarding installations, configurations and software updates. Cost for each of these is important to compute the final cost of getting the software running in your environment with your specifics.

Check for Cloud Based Environment

Cloud based environment is the one stop solution for all the IT problems. With this you will not have to bother about hardware compatibility and upgrading. This makes it highly reliable and quick. Apart from this cloud based environments make it easier for you to connect and share information regarding property and prices with your clients and prospective customers.

Check Technical Support Terms

Understand the terms regarding post sales technical support offered by the firm. This is crucial in case of any issues with the software and the working on the whole. The turnaround time of the request and an approximate fee are a few details you will require to know in this section.

Jojo Balagosa

Jojo Balagosa

Sales and Marketing Manager at Jinisys Software Inc.
A software Consultant for hospitality and real estate solutions in the Philippines. General manager for sales and marketing for Jinisys Software. You may follow me on Jojo Balagosa
Jojo Balagosa

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