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Home » Hospitality » Reservation Software as Part of the Hotel Management System

Efficient management and successful Hoteliers are synonymous in the hotel business segment. You will be glad to know that there are a number of IT solutions which help you with this. These systems automate quite a lot of work which improves the efficiency factor and also keeps the values accurate and processes completed on time. Reservation software is the latest development in the hotel management section. This software couples with the hotel management system and brings to you a wide range of benefits which are discussed below. Read on and learn about how this new development can take you miles ahead.

Less Overhead

One of the most significant benefits of reservation software is stepping down the overhead in the reception area of your hotel. Lesser ringing of phones is the first noticeable change. The customers will be able to make reservations from online which saves your receptionist one telephonic conversation. Apart from reserving online, the customers also have the option of viewing the facilities offered in your campus. This reduces inquiry calls to the reception giving employees an opportunity to concentrate on catering to the needs of your in-house guests.

Flexible Options for the Customer

Your customer gets to view and decide on the reservation online. Room availability and prices are two crucial details your client gets to see without saying a word with reservation software. This allows them to take their time and decide on the different parameters of reservations and room type.  Postponing and cancelling are the two other features of this software. Customers get to alter their plans depending on the availability of rooms. No need to wait for the reception to answer calls and revert with details after a fairly long wait.

Preparation Time

Reservation software helps you in maintaining transparency across departments in your hotel. Every employee gets to view the details of guests to be expected in the coming days. This way the employees get to prepare the rooms and facilitate for any special requests made by the customers in advance. This goes a long way in making your guests feel warm and welcomed when they arrive and feel at home in your hotel. Apart from this you also get to view details of the guests leaving the hotel soon. This allows you to plan for the cleaning and maintenance of the room.

Control over the Whole Processes

Reservation software along with the hotel management software gives you the overall control of the proceedings in your hotel. Any change required can be made in the system which is rippled out and updated to all the employees through the system. This saves you a lot of time and effort. The best part is you get to call the shots from the comforts of your office. This is particularly beneficial for businessmen who have hotels in multiple locations. Every detail is updated in the system which facilitates better management and discipline in the hotel arena.

Better Resource Utilization

Getting prior details of reservations help you plan for the required resources. Hotel management system gives you a detailed view on the items present in stock. This allows the employees in planning when ordering for items required for maintaining sufficient stock. Employees will be able to avoid items that are already available. This leads to judicious use of available resources.

These systems also help the management in understanding the work force utilization. Employees can be posted sections that need more care or in areas that they are good at. You may also decide on the hiring new people as your business expands.

Exportable Reports

Financial planning and analysis is critical for the success of any business and in hotel it’s no different. Hotel management system is designed to deliver a wide range of exportable, configurable reports to assist you in this segment. As an hotelier, these reports fetch you all the required data in a very structured and meaningful format. This data may also be used for accounting and auditing purposes.

Jojo Balagosa

Jojo Balagosa

Sales and Marketing Manager at Jinisys Software Inc.
A software Consultant for hospitality and real estate solutions in the Philippines. General manager for sales and marketing for Jinisys Software. You may follow me on Jojo Balagosa
Jojo Balagosa

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